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Event Permit Requests

Event Planning

UF has always had an active and vibrant campus life, and this is largely due to the amount of events that our student organizations execute. Student Activities and Involvement created this group of online resources to help simplify the event planning process.

Event Permit Requests

events

Submitting an Event Permit Request through GatorConnect should be the first step you take in planning a program or event on campus.

All student organization events or programs - excluding general organization meetings - that take place on University grounds require an Event Permit obtained by completing a request through GatorConnect. The purpose of this request is to help organizations run their event smoothly and to identify what areas of campus need to be notified. It is the responsibility of the organization’s president to designate officers who can submit requests. 

Steps to Submit an Event Permit Request

Permits need to be submitted AT LEAST 3 weeks (15 business days) in advance or the event will not be approved.

  1. Log in to your organization’s page in GatorConnect.
  2. Click on the tab on the left for Events.
  3. At the top of the page, click on the link that says “Create Event.”
  4. Complete the online Event Request providing information for all required fields. (Note: Only authorized members of your organization will have access to Create Events on behalf of the organization. Your organization’s administrator can designate these individuals in the system.)
  5. Once the permit is successfully submitted through GatorConnect, SAI will assign any relevant campus partners to review the request and will communicate through Gator Connect (on the comment wall) about any additional information that may be required.

After the permit is approved, an email notification will be sent from GatorConnect to the organization member who submitted the request. The email will have a permit attached for you to print and bring to your event.

Submitting a permit request does NOT reserve the space for an event - go through the office that manages the space to submit that request. 

Tabling Permits

tabling

Tabling requires a permit submitted in GatorConnect by a member of the student organization. (See steps on the left.)

Tabling is allowed in three places regularly: 
  • Reitz Union NW Walkway and Breezeway
  • Turlington Plaza
  • Plaza of the Americas

Each organization can request to table up to 10 times in a 30 day period (per month). 

At your organization's table, make sure you do NOT:

  • Use amplified sound at either location except for a portable radio (laptop)
  • Use extension cords across either location at any time
  • Block any pedestrian or vehicular traffic
  • Allow vehicles to be parked on either location

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