Permitting FAQs

Permitting Frequently Asked Questions

How do I apply for a Catering Scholarship?

Gator Dining Services (GDS) has generously donated funds to assist student organizations in need of support for serving food at events that are held on campus and that are open to the campus community. To apply for a catering scholarship, complete the appropriate portion of the online permit application in Gator Connect. For more information about catering scholarships, click here.

How do I permit for my organization's event?

Your organization can submit an event permit by going on the Gator Connect website; selecting the organization you are permitting for, clicking “Events” on the left hand side, and then clicking “Create Event” on the upper right of the page. Simply follow the prompts from this point and make sure to complete the whole submission process.

Can I stop in the middle of submitting a permit and finish it at a later time?

Yes, your partially completed permit will be saved under the “Submission” tab in Gator Connect for you to finish and submit at a later point.

How far ahead should I permit for my organization’s event?

Your organization should submit a permit on our website at least 2 weeks prior to the event. For big events, such as concerts or 5Ks, we recommend submitting the permit more than 2 weeks before the event is to take place.

Do I need to permit for my organization’s general meetings?

No, it is not necessary for your organization to submit a permit for a general group meeting-simply book the space with the Registrar’s Office.

Do I need to permit for events held off-campus?

No, our office handles permits for any organization event held on the University’s Campus. 

What do I do if my event is denied?

There are a few reasons why an event permit would be denied. If the location of your event is not available at the requested time and date, your permit will be denied and you may resubmit your permit requesting a different location or a different time and/or date. If your organization has failed to provide the SAI with the necessary information for the approval of your permit or if your organization did not submit the event permit in a timely manner, your permit will be denied and you will not be allowed to hold your organization’s event.

How do I give someone in my organization access to permit?

The organization’s president and treasurer are automatically granted permitting access in the system. In order for another member of your organization to be allowed to permit, the president must give them access online. The president may do this by clicking “Roster” on the left hand side of the organization’s page in Gator Connect, then clicking “Manage Positions,” and then changing their access setting under “Set Management Access.”

How long should I expect to wait until my permit is approved?

It generally takes a permit around 2 weeks to process, depending on how quickly your organization supplies the required information for an event approval. It is your organization’s responsibility to ensure everything is submitted and approved for your event in a timely manner.

Do I need to do anything after I have submitted my event permit online?

Once your event has been submitted, it will go through an approval process that may involve multiple facilities on campus. It is your responsibility to check your submitted event permit on the Gator Connect website and answer any questions/ provide any information that may be required for the approval of your permit. You can use the discussion board on your permit page for easy communication with the Reviewers involved in your permit’s approval.

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