Menu

Registration Information

Student Organization Registration

Student organization re-registration is open July 1 – August 30.
New student organization registration is open July 1 – April 1.

Registered student organizations are required to re-register each Fall semester to remain active. New student organizations are able to register year-round (July 1 – April 1). 

 

Registered Student Organization Benefits include: 

  • Regular use of University facilities
  • Ability to apply for office, locker, or mailbox space in the Reitz Union
  • Ability to request funds from Student Government (SG) if SG policies and criteria are met
  • Access to Student Activities and Involvement staff and resources
  • Eligible to apply for a Catering Scholarship for events
  • Participation in Student Organization Fairs
  • Workshops, presentations, and group consolations by the Involvement Team
  • Participation in annual Involvement Awards
  • Leadership training provide by Student Activities and Involvement 

New Student Organization Registration Steps

Registration for new student organizations is open year-round (July 1 – April 1). 

Before creating a new student organization, review the current registered organizations in GatorConnect to see if there is an existing group that has the same name or a similar purpose/goal. If no student organization currently exists, follow the steps below to create an organization.

  1. Have a minimum of 10 members, three of whom must be a currently enrolled UF student that serves as the President, Vice President, and Treasurer.
  2. Have a Student Organization Advisor who is a full-time, salaried faculty or staff member at the University of Florida.
  3. Have a student organization constitution reviewed and approved by Student Activities and Involvement. (A constitution is required as part of the registration process. A Constitution example can be found here.)
  4. Complete a New Student Organization Proposal Form through GatorConnect. Below is information required for the form:
    • Organization Name
    • Purpose of the proposed organization (i.e. – goals, values, and function)
    • How the organization will contribute to the University’s mission
    • Target, or intended, members for this organization
    • Benefits to organization's intended mission
  5. Upon approval of the proposal form, you will submit an Electronic Registration through GatorConnect as provided in the communication from a Student Activities and Involvement staff member. Advisor Verification Form must be completed by the listed and eligible student organization advisor in order to approve your registration.
  6. After submission of an Electronic Registration, student leaders must fulfill the following steps to ensure completion of their registration. Registration may be revoked if student leaders fail to complete these steps in the allotted time as determined by SAI Staff: 
    • Completion of Student Organization Officer Training by a date specified by SAI staff. The listed President and either Vice President or Treasurer must attend Student Organization Officer Training.
    • Submission of an approved Student Organization Constitution based the University of Florida constitution requirements. Use the Constitution Requirements to create your organization’s constitution. A Constitution example can be found here. Student Activities and Involvement staff can assist student organizations in this submission process.
    • Completion of the Online Hazing Module located at http://uf.prevent.zone of the President, Vice President and Treasurer by a date specified by SAI staff.


Organization Re-Registration Steps

Re-registration for organizations is July 1 - August 30.

In order to register, student organizations must:

  1. Have a minimum of 10 members, three of whom serve as either President, Vice President, or Treasurer.
  2. Have a Student Organization Advisor who is a full-time, salaried faculty or staff member at the University of Florida.
  3. Have a current constitution on file (must meet the University of Florida Constitution Requirements).
  4. Submit an Electronic Registration through GatorConnect (must be done every fall semester to remain active even if no information has changed from the previous year).
    • To do this, follow these steps:
      1. Log into GatorConnect.
      2. Click on "My organization" found on the toolbar across the top of the page.
      3. Select your organization.
      4. Click "Update My Organization" on the officer dashboard.
      5. Complete the step-by-step registration and click submit.

5. Complete Officer Training in conjunction with electronic registration. You do not need to wait for registration approval.

6. After submission of an Electronic Registration, student leaders must fulfill the following steps to ensure continued registration. Registration may be revoked if student leaders fail to complete these steps in the allotted time as determined by SAI Staff:

  • Completion of Student Organization Officer Training by a time specified by SAI staff. The listed President and, either Vice President or Treasurer must attend Student Organization Officer Training.
  • Annual completion of the Online Hazing Module located at http://uf.prevent.zone of the President, Vice President and Treasurer by a date specified by SAI staff.
  • Advisor Verification Form completed by the listed and eligible student organization advisor.


Officer Training Notes

  • New student organizations are required to attend training based on the information provided in their proposal approval. Failure to complete these directions may result in a denial of your new student organization proposal form.
  • Social sororities and fraternities are required to attend training provided by the Office of Sorority and Fraternity Affairs.
  • Sports clubs are required to attend training provided by the Department of Recreational Sports.
  • Organizations registered through regional campuses (St. Petersburg, Orlando, Jacksonville) are not required to attend officer training.

Registration FAQ's

Who may serve as my student organization advisor?

Advisors must be a full-time, salaried faculty or professional staff member at the University of Florida. This individual must submit an Advisor Verification Form at the time of registration, and will be approved during the registration process for student organizations.    

How do I know if my organization needs to be registered?

There are two ways to see if your organization needs to be registered.

1.     If your organization is not listed on GatorConnect under “Find an Organization”, it is not an active organization.  Call the department (352-392-1671) to open up access to register a previous organization.

2.      Your organization may be listed but your officer dashboard says “Update my Organization”.  If no submission appears under this tab, your organization needs to submit its registration.  Click the button and follow the prompts to complete your registration.

What if my organization isn’t showing up in the list of organizations on GatorConnect?

If you know your organization needs to be registered, but the organization name isn’t showing up, give us a call to open access to the organization.  We keep inactive and locked organizations hidden from view so students do not use outdated contact information for your organizations. Call our office (352-392-1671) and ask to have your organization’s status be changed so you can complete registration.

Who can submit an organization’s re-registration?

Any officer listed on a student organization profile in GatorConnect has access to register an organization.  Each organization can choose to designate an officer to complete the registration. If you are concerned that an unauthorized individual is attempting to register your organization, please notify SAI as soon as possible for us to verify the registration application.

How long is the re-registration review process?

Our goals is to review them as quickly as we are able.  It typically takes our staff up to 15 business days to review your registration application.  Make sure your organization is attentive to emails and information coming from Student Activities and Involvement and/or GatorConnect.

How can I check my organization’s registration status?

  • Each organization’s officer dashboard will display the organization’s registration status. My clicking on the registration submission, any officer will be able to see notes/comments left by SAI staff, add notes themselves about the registration, and see the status (pending, approved, denied).
  • If your organization’s registration has been denied, view the notes section of the registration to learn why and what, if any, next steps to take.
  • Can I update my organization’s officers and/or advisor after my registration has been approved?

    Yes, contact the department via phone or email and provide the following information: officer position, full name, UFID, and UF directory email. This information should be immediately updated after an election cycle.

    Background Color:
     
    Background Pattern:
    Reset