Registration Information

Student Organization Registration

Student Organization Re-Registration for Fall 2016 is open August 1 - September 30. New Student Organization registration is open August 1 – May 31.

University of Florida is home to more than 1,000 registered student organizations. Student Activities and Involvement maintains current student organization information through the registration process completed each year. Current organizations are required to re-register each Fall to remain active. New organizations area able to register year-round (July – May). 

New Student Organization Registration Steps

Registration for New Student Organizations is open year-round (closed in June for maintenance). 

Before you create your own organization, review the current organization listings on Gator Connect to see if there is an existing organization that has the same name or a similar purpose/ goal. If no organization currently exists, follow the steps below to create an organization.

  1. Have a minimum of 10 members, three of whom will serve as either President, Vice President, or Treasurer.
  2. Have a Student Organization Advisor who is a full-time, salaried faculty or staff member at the University of Florida.
  3. Complete a New Student Organization Proposal Form through Gator Connect. Below is information required for the form:
    • Organization Name
    • Purpose of the proposed organization (i.e. – goals, values, and function)
    • How the organization will contribute to the University’s mission
    • Need for this organization (include how current departments, offices, organizations, and/or programs are not currently meeting this need)
    • Target, or intended, members for this organization
    • Benefits to organization's intended audience
  4. Upon approval of the proposal form, attend a New Student Organization Information Session.
    • Two sessions are offered each month.
    • Upon approval, the officers will have two months to complete the Information Session (month of approval and subsequent month).
  5. Submit an Electronic Registration through Gator Connect after attending a New Student Organization Information Session.
    • Must be submitted within a month of attending the Information Session.
    • A constitution is required as part of the registration process. Use the Constitution Requirements to create your organization’s constitution. A Constitution example can be found here.

Current Organization Registration Steps

Registration for current organizations occurs twice annually.

  • August 1 – September 30, 2016
  • December 1 – January 31, 2017 (for inactive organizations only) 

  1. Have a minimum of 10 members, three of whom serve as either President, Vice President, or Treasurer.
  2. Have a Student Organization Advisor who is a full-time, salaried faculty or staff member at the University of Florida.
  3. Have a current constitution on file (must meet the University of Florida Constitution Requirements).
  4. Submit an Electronic Registration through Gator Connect (must be done every Fall semester to remain active even if no information has changed from the previous year).
  • To do this, follow these steps:
    • Log into Gator Connect
    • Click on “Organizations” at the top of the page
    • In the search box, type in your organization’s name
    • A blue bar with the text “This organization is currently eligible for registration.” will appear across the top of the organization’s profile page
    • Click the “Register” button in the blue bar
    • Complete the step by step registration form
    • On the last page, be sure to click “Submit Registration” 

5. Complete Officer Training in conjunction with electronic registration. You do not need to wait for registration approval.

  • Fall 2016 Training Dates, Times, and Locations:
    • August 29 from 5-7pm in the Rion Ballroom, Reitz Union
    • September 6 from 6-8pm in the Auditorium, Reitz Union
    • September 14 from 6-8pm in the Rion Ballroom, Reitz Union
    • September 20 from 4-6pm in the Rion Ballroom, Reitz Union
    • September 26 from 5-7pm in the Auditorium, Reitz Union
    • October 4 from 3:30-5:30pm in the Auditorium, Reitz Union
    • October 4 from 6-8pm in the Auditorium, Reitz Union 
  • Officer Training Notes:
    • Social Sororites and Fraternities are required to attend training provided by Sorority and Fraternity Affairs
    • Sports Clubs are required to attend training provided by the Department of Recreational Sports
    • Organizations registered through regional campuses (St. Petersburg, Orlando, Jacksonville) are not required to attend officer training. 


Benefits of Being a Registered Student Organization

  • Regular use of University facilities
  • Ability to apply for office, locker, or mailbox space in the Reitz Union
  • Ability to request funds from Student Government(SG) if SG policies and criteria are met
  • Access to Student Activities and Involvement staff and resources
  • Eligible to apply for a Catering Scholarship for events
  • Participation in Student Organization Fairs
  • Workshops, presentations, and group consolations by the Involvement Team
  • Participation in annual Involvement Awards
  • Leadership training provide by Student Activities and Involvement 

Registration FAQ's

Who may serve as my student organization advisor?

Registered student organization advisors must be a Full-time, Salaried Faculty or Professional Staff member at the University of Florida. This individual must submit an Advisor Verification Form at the time of registration and will be approved during the registration process for student organizations.

How do I know if my organization needs to be registered?

There are two ways to see if your organization needs to be registered.

1.      Is your organization listed in the student organization listing page within Gator Connect (  If it is not listed, it is not an active organization.  Give us a call (352-392-1671) to open up access to register a previous organization, or click “Register a New Organization” to register an organization that is new to the UF campus.

2.      Your organization may be listed but it has an option to “Register this Organization”.  This means that your organization needs to complete the application.  Click the button and follow the prompts to complete your registration.

What if my organization isn’t showing up in the list of organizations? How do I find it?

If you know your organization needs to be registered, but the organization name isn’t showing up, give us a call to open access to the organization.  We keep inactive and locked organizations hidden from view so students do not use outdated contact information for your organizations.  Call our office (352-392-1671) and ask to have your organization’s status be changed so you can complete registration. 

Who can complete the registration application?

Any individual that is logged into Gator Connect has access to register an organization.  Each organization can choose to designate a member or officer to complete the registration.  Whoever submits the registration will automatically become the primary contact in the system and with our office.  This contact person can always be changed at a later date.  If you are concerned that an unauthorized individual is attempting to register your organization, please notify SAI as soon as possible for us to verify the registration application.

What information is needed in order to complete the registration application?

To complete the registration application, you will need to know basic information about your organization (meeting time, location, mission, and purpose), have an electronic copy of the organization’s constitution (if your organization has made any changes since the last registration), and know the UFL email for the organization’s President, Vice President, Treasurer, and Student Organization Advisor.  You will be asked to enter this information during the registration application.

How long is the review process?

Hopefully quick!  It will take our staff 10-15 business days to review your registration application.  It is reviewed by two sets of staff members in order to make sure everything is good and your organization is set up for success. Make sure your primary contact is attentive to emails and information coming from Student Activities and Involvement and/or Gator Connect.

What is the advisor verification form?

Included in the registration application is an advisor verification form.  It is the responsibility of the organization to send the link provided to the advisor.  The student organization advisor will complete the form and submit it separately to Student Activities and Involvement.  The registration will not be approved until this form is submitted by the advisor.  If at any time the link needs to be sent again, it can be found in the original registration application under “my involvement” and “submissions”.  It is listed as step 4 in the process.  This will help SAI and student organizations develop better relationships with student organization advisors.

When is training and who has to attend?

Training is required for all Presidents and one additional officer (either the organization’s Vice President or Treasurer).  Training is held in conjunction with electronic registration with dates, times, and locations shared in the registration material. Additionally, information will be posted on the Gator Connect homepage and SAI website.  Officers will need to attend one session, they do not need to attend the same session, and stay for the entire session in order to receive credit. Students who are unable to attend one of the scheduled sessions are required to contact Student Activities and Involvement to schedule a make-up training.  Remember that training is mandatory and must be completed in order to remain registered and active.  Advisors will be enrolled in a separate training through Canvas.   

My registration was denied, now what?

Review the comments to find out why.  The comments were emailed to you in an email from Gator Connect.  If you can’t find this email, you can also check your submission in the system.  Log into Gator Connect and click on “my involvement” across the top menu.  In the dropdown, click on “submissions” to find your submissions within the system.  Make sure you click on the registrations tab to find your application.  Check the status of your submission.  If it says “denied” or “in process”, you can open your submission and make any updates or corrections on appropriate pages.  Make sure you click on “Submit” once on the summary page.  You can double check the status by reviewing the registration back on the submission menu.  If your submission says “pending”, SAI has your registration submission!

How do I know my registration has been approved?

When your registration gets approved, you will receive an automated email from the Gator Connect system.  “Gator Connect” will appear as the sender and the subject line will refer to your registration submission.  Within the email, you will be able to see which staff member approved your registration and any additional comments they have provided.  Once you see that, the system will update automatically, and your organization is registered!

I registered already, but need to change the officers and/or members in my organization.

You are required to update your officers within Gator Connect as soon as they change (elections, vacancies, etc.).  You do not need to contact our office for this process.  The president and treasurer listed within the system have full access to make changes to the roster.  To make changes, click on “Roster” and “Manage Roster”.  From here, the president and treasurer can click to edit the positions on the far right side.  If a position is not visible or the permissions need to be changed, click on “Manage Positions”.  From here, the president and treasurer can add any new positions or change any of the permissions by clicking on the organization.


To add a new member that isn’t on the roster, make sure that person has clicked “join the organization” or has accepted an invitation.

What if I have questions during the process?

You can contact Student Activities and Involvement by emailing or calling 352-392-1671.  Make sure you include your organization’s full name and your name and position within the organization.  Our staff will respond as quickly as possible.

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